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Accounts Payable Speciallist
abilis
administration
Job Description:
About Us: Abilis mission is to empower individuals with developmental disabilities and their families through comprehensive services, support, and advocacy. We are dedicated to helping people build able, independent lives while honoring dignity and individual strengths. Our work strengthens families and fosters inclusive, supportive communities.
The Accounts Payable Specialist/Expense Management Specialists is responsible for managing and overseeing the accounts payable function to ensure accurate and timely processing of vendor payments, invoice reconciliation, and expense management. This role involves maintaining financial controls, assisting with audits, reviewing expense trends, and managing the organizations expense and credit card management systems. The specialist will work closely with the accounting team, senior leadership, and vendors to ensure financial efficiency and compliance with agency policies and regulations.
Daily Responsibilities:
Review, allocate, and reconcile invoices, credit card charges, and vendor statements, ensuring accurate billing and expense posting.
Process vendor payments and record monthly expenses for timely month-end closings.
Maintain documentation for all accounting entries and GL accounts.
Ensure compliance with 1099 reporting and collect W-9s as needed.
Distribute invoices for approval to appropriate directors and follow up on outstanding items.
Conduct expense trend analyses per request of the Controller, COO, and Finance Director to review findings.
Oversee lease management, including rent payments and client billing accuracy.
Manage and maintain milage reimbursement modules in Paycom, ensuring policy compliance and assistance.
Support annual audits by preparing schedules, reports, and analyses as requested.
Resolve vendor disputes and maintain organized records of utilities, leases, and property schedules.
Process personal fund checks, and positive pay entries for reconciliations.
Assist managers with invoice requests, utility notices, and other financial documentation.
Job Requirements:
Associates Degree in Accounting, Finance, or Business Management, or four years of relevant experience.
One year of experience in bookkeeping/accounting or a Bachelors degree in Accounting.
Experience with accounts payable systems/software required.
Proficiency in Microsoft Excel, Word, and accounting software.
Compensation:
Full time employees will receive: Health, dental, and vision insurance, paid time off, free life insurance, 401k profit share, tuition assistance program, awards and recognition including team of the season, on the spot awards, and anniversary gifts.
Job Location(s):
Stamford, Connecticut
Source:
Company Career Section
Competition:
N/A
Is there an interview guide for abilis?
Yes
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Philip Morris International plans on relocating from New York City to Stamford, Connecticut.
